University Senate Proposed: March 27, 1998

Adopted:

An Act
To Establish the Tenure Review Advisory Committee
and to Define its Responsibilities

BE IT RESOLVED that the Senate shall ask the Trustees to amend Chapter 7 of the University Statutes, the Code of Academic Freedom and Tenure, by adding a new section, 71A, to go after section 71 ("TENURE"), as follows:

71A. TENURE REVIEW ADVISORY COMMITTEE.

a. Charter. A Tenure Review Advisory Committee (TRAC) shall be appointed to advise the Provost and the University Senate on the implementation of the tenure review process established by this Chapter, to assist in selecting the members of ad hoc committees under 71 e, and to report periodically on how the process is working.

b. Composition. The TRAC shall consist of the Vice President for Arts and Sciences, the Vice President for Health Sciences, and eight tenured faculty not currently serving as department chairs. Members of the TRAC shall be appointed by the Senate upon nomination by the current members of the TRAC. Appointments to the TRAC shall be renewed biannually; no faculty member may serve on the TRAC for more than four consecutive years.

c. Ad Hoc Committees. The TRAC shall advise the Provost on the committees, both as to Columbia-affiliated and external members. The Provost may appoint to ad hoc committees persons not nominated by the TRAC, but in all such cases the Provost shall inform the TRAC of the reasons for so doing. The Provost shall inform the TRAC of ALL changes to the procedures for convening and polling ad hoc committees. Any TRAC member shall have the right to attend any ad hoc committee meeting as a non-participant observer. The Provost shall advise the TRAC of the votes recorded in each ad hoc proceeding and of the final recommendation in the case.

d. Reporting Responsibilities. The TRAC shall report to the University Senate, not less than once per academic year, on how the tenure review process is working. Matters to be reported shall include the number of faculty invited to serve and the number actually serving on ad hoc committees and their distribution among the University's divisions; the number of places on ad hoc committees filled by persons not recommended by the TRAC; the number of non-unanimous ad hoc decisions; the number of cases in which the Provost's final recom-mendation did not accord with the majority of votes of the ad hoc; and any other statistical or aggregate information the TRAC believes necessary in the interest of increasing the University Faculty's understanding of the tenure review process. Such reports shall disclose no information from which the composition of, or votes in, any ad hoc committee can be derived.

Proponent:

Faculty Affairs Committee