The Committee on Information and Communications Technology was created and met for the first time this year. Members include:
George Hripcsak, P&S
Sharyn O’Halloran, SIPA , Committee Chair
Nancy Friedland, Hist & Human, n-s
Hatim Diab, SEAS
Joseph Dubin, CDM
Ellen Murphy, SCE
Kay Achar, A&S, n-s
Ellen Binder, A&S, n-s
Candace Fleming, CUIT, n-s
Stephen Negron n-s
The Committee focused on three major topics for this year:
Review and proposed revision of nomenclature on ID cards
Review of priorities and capital needs for IT
Sponsoring of joint Committee meeting (Education, Libraries, and Information and Communications Technology) to review and endorse proposed investment in next-generation Course Management technology based on Sakai
The Committee reviewed the progress and deliverables of the capital project that replaced all ID cards on campus with new ID cards that:
Eliminate use of Social Security #s on the cards,
Improve the integration of security and management of access privileges, and
Provide the foundation for new services such as flex $ that can be used with selected vendors off campus.
The Committee advised that the new common nomenclature of “Employee” on the ID cards did not meet faculty needs. A number of additional meetings involving the Provost’s office, Human Resources, the ID office, CUMC, CUIT, Barnard, and Teachers College resulted in adoption of the recommendation to migrate back to “Officer” and “Staff” nomenclature for Columbia University and to other, comparable nomenclature acceptable to the affiliated institutions. A separate report has been submitted detailing these recommendations and action plans.
The Committee also reviewed the various initiatives underway relating to Information Technology and requests for future investment. In particular, the Committee discussed:
Rollout of Electronic Document Management technology supporting Accounts Payable (completed spring 2008) and Purchasing (to be completed summer 2008), replacing obsolete technologies and facilitating streamlined administrative processes
Planned technical upgrade of the PeopleSoft HR application (to be completed winter 2008)
Initiatives in process to update technology infrastructure including upgrade of database technology, replacement of obsolete backup technology, enhancement of security controls, and initial implementation of disaster recovery facilities
Additional required infrastructure investments, for example to replace the current obsolete telephone equipment, to upgrade the capacity and reliability of the data network, and to increase the capacity of the data center, servers and storage
The Committee acknowledged the need for continued and increased investments in IT infrastructure and applications to assure acceptable ongoing operations and continual improvement in Columbia University’s leverage of technology.
The Committee on Information and Communications Technology sponsored a joint meeting with the Education and Libraries Committees. The three Committees:
Reviewed a report on use of technologies to support course management at Columbia University, leveraged by over 2500 classes at Columbia each term,
Discussed and endorsed a proposal for a multi-year investment in and migration to a new platform, founded on the community-source Sakai application, and
Discussed the scope and progress of the Classroom Strategy Task Force, examining options to improve on scheduling and refurbishment of Columbia classrooms including use of electronic technologies.
The Committees endorsed the proposed move to the new Sakai Course Management and Collaboration platform to replace the current end-of-life technologies and to meet the increased needs of faculty and students for additional features in such areas as file management, testing and grading, blogs/wikis/chat, calendaring, and student/faculty portfolios. The Committee on Information and Communications Technology recommends that this proposal be prioritized high as the Administration evaluates candidate information technology investments.
The Committees also nominated representatives to continue meeting with the Classroom Strategy Task Force on an ongoing basis.
Vice President - Information Technology (CUIT)